Snippet Templates
24 hour meeting reminder
Hi [first name]! Quick reminder that our scheduled meeting is just a day away. Looking forward to talking with you [date] at [time]!...
Brief meeting reminder
Hi [first name]! Quick reminder that we have a [meeting / coaching call] booked for [date] at [time]. I’m looking forward to [learning more about...
Brief meeting reminder same day
Hello [first name]! Friendly reminder about our scheduled meeting today at [time]. Here’s everything you need:[meeting name]...
Case study confirmation
Hi [first name], Thank you for taking the time to talk with us. We’re looking forward to hearing all about your experience with [topic or product]...
Case study interview reminder
Hello [first name OR full name & title] Friendly reminder that you have a scheduled interview coming up in 24 hours. [meeting link]...
Casual meeting reminder
Hey [First name]! You didn’t forget about our meeting… Did you? It’s cool. We’ve saved the details for you :) [meeting name] [date and time]...
Client meeting followup
Hi [first name], It was so nice getting to learn more about [topic]. I’m glad we took the time to dive into [details]. I’m looking forward to...
Close case reply
Hi [first name], I’m reaching out about your request regarding [topic]. It’s been [number of days] days since we’ve heard from you, so I wanted to...
Cold sales meeting invite
Hi [first name], Congratulations on [recent accomplishment or new service or product]. This [accomplishment or new service or product] will help...
Conference meeting followup
Hi [first name], Thank you for attending [event]. It was so nice getting to know you better. I especially enjoyed learning about your [project]...
Deal followup
Hi [first name], Thank you for taking the time to discuss your company’s [needs]. It was great getting to learn more about you and your role with...
Direct reports 1:1 invite
Hi [first name], I’d like to set up regular 1:1s with you each. Our 1:1 meetings are a chance to discuss anything on your mind. This will give you...
Event confirmation
Hi [first name]! Thanks for registering for [insert webinar title here]. We’re looking forward to seeing you there! Here’s what you need to know...
Event reminder 24 hours
Hi [first name], It’s almost time! We’re just 24 hours away from [insert event title here]. We’ll be talking about [insert unique event callout(s)...
Event reminder one week
Hi [first name]! Just one week until [insert webinar title here]. We’re working hard behind the scenes to make it the most value-packed [industry]...
Event reminder same day
Hi [first name], Today is the day of [insert event title here]. We have an exciting lineup waiting for you! Here’s a taste of what you can expect...
Friendly call rejection
Hey [first name], Thanks for the email! I’ll pass on doing a call; I’m phone-phobic. Happy to chat briefly via short...
General meeting reminder
Hello [first name]!We’re just a day away from our [meeting / coaching call] at [time] on [date].Get ready to discuss your [business name / goals...
Holiday late reply
Hi [first name], So sorry for the late reply due to [holiday]. We are catching up with emails and will happily help...
Integration meeting followup
Hi [first name], Thank you for meeting with me today. I enjoyed hearing about your [project]. I appreciated you sharing with us! As promised in...
Intro connection between two people
Hi [person receiving intro], Thank you for offering to talk to [person requesting intro] about [topic]. I’ve cc’ed them in this email so you can...
Intro permission request
Hi [first name], I hope you’re doing well! A [friend / colleague] of mine has recently been [inquiring about a topic].Knowing your...
Intro request meeting followup
Hi [first name], It was so nice getting to meet you. While we were talking, you mentioned that you are a [role] at [company]. If you don’t mind...
Issue confirmation
Hi [first name], Thank you for reaching out and sharing your experience with us. Your issue with [issue] is currently being examined and you will...
Issue in progress
Good morning [first name], We received your message. Thank you for sharing your feedback and contacting us! I would like to let you know that we...
LinkedIn outreach
Hey [first name], I saw your post on LinkedIn and I felt it would be good to connect. At [company], we focus on [business value]. Can we chat...
Long meeting reminder
Hello [first name], I hope you have your calendar marked for our meeting on [date]! We’ll be going over [meeting purpose]. Here are the details for...
Meeting request invite
Hi [first name], How have you been? I saw your [recent article by them or accomplishment]. I’d love to talk with you about [topic]. Would you be...
More info request
Hello [first name], Thank you for your patience and understanding. To proceed with [describe the issue as you wanted] I will need [needed info]...
Networking event followup
Hi [first name], It was so nice getting to meet you at the [event]. Thanks for taking the time to chat with me. Your thoughts on [topics] really...
New direct report 1:1 request
Hi [first name], I’m looking forward to working with you! I’d like to schedule our first 1:1 call. Here’s a link to my calendar [scheduling link]...
One-on-one meeting request
Hi [first name], I’m looking forward to meeting with you for our monthly 1:1. These meetings are a chance to discuss anything on your mind...
Partner outreach
Hey [first name], We have been hearing amazing things about [partner name] from our community! I want to help you continue to build momentum...
Partner outreach followup
Hey [first name], We would love to work with you but it seems like this isn't something you are considering right now, which is totally fair...
Peer review request
Hi [first name]! We’re currently going through the [employee satisfaction] process. I’d love to get your input and feedback about how I can...
Performance review meeting request
Hi [first name], I’m looking forward to talking with you in your upcoming annual performance review. This is part of our ongoing effort to...
Phone screen invite
Hi [first name], Thank you for applying to [job title]! I'd love to schedule some time to learn more about your experience at [last employer...
Podcast guest followup
Hi [first name], Thanks for taking the time to discuss your experience in [industry] with me. It was truly fascinating getting to learn...
Podcast guest recording confirmation
Hi there! Thank you for booking an interview on the [Podcast Name], [first name]. This email is to confirm your interview on [time] on [date]...
Podcast guest recording reminder
Hello [first name]! Friendly reminder that your scheduled time to record on the [Podcast Name] is in 24 hours! [Insert Recording Link]...
Podcast invite for industry expert
Hi [first name], I heard your interview on [other podcast] and was impressed by how well you [articulated a topic]. In fact, I was so inspired...
Podcast invite for writer
Hi [first name], Your article about [topic] is exactly the kind of information I’d love to chat about on [podcast name]. I’d love to invite you...
Podcast invite meeting followup
Hi [first name], Our chat the other day about [topic] got me thinking. My podcast audience needs to hear your thoughts and insights on...
Podcast invite referencing another interview
Hi [first name], Your interview on [other podcast] truly spoke to me, and I know would have a huge impact on my podcast audience. In fact...
Podcast invite to another podcaster
Hi [first name],I learned so much from your recent episode, [episode name]. Huge fan of your podcast, [podcast name]...
Product replacement followup
Hi [first name], A few weeks ago, you mentioned that you weren’t satisfied with [product]. We offered to replace it with...
Refund alternative response
Hi [first name], I’m saddened to hear that you’re not happy with your recent purchase, and I hope you’ll let me make it right. Although we don’t...
Response to cold email
Hi [name], it’s nice to meet you. I’m quite busy with work at the moment, but do want to help and would be able to answer your most pressing...
Response to confusing request
Thanks so much for your email, [name]. There’s a lot to think about here. In the interest of getting back to you promptly, could you help me...
Response to feature request
Hi [first name], Thank you for your feedback about [what they mentioned]! I will pass it to our [department] team. Should you have any other...
Response to feedback
Hi [first name], Thank you for your feedback about [what they mentioned]! I will pass it on to our [department] team. Should you have any other...
Response to list of requests
Thanks so much for your email, [name]. I’ll need to get approval from [your boss or another relevant senior person’s name] to get...
Response to multiple requests
Thanks so much for your email, [name]. I’ll get started on this [this week / as soon as the new product launches / after the conference]. In the...
Response to no context question
Thanks so much for your email, [name]. Can you please give me a little more context on the situation here, and send over [the information about or...
Sales demo confirmation
Hi [first name], Thank you for booking your sales demo with us at [company name]! We can’t wait to share our exciting [product] with you. Be sure...
Sales demo followup
Hi [first name], Thank you for taking the time to discuss your company’s [goals / issues]. It was great getting to learn more about you and your...
Sales demo reminder
Hi [first name]! It’s almost time for your scheduled demo with [company name] at [time] on [date]. Get ready to learn the ins and outs of [product]...
Save the date
Hi [first name], We’re excited to announce [insert conference title here]! Join us on [date] and [time]. [add your additional event details like...
Short meeting reminder
Hello [first name], Friendly reminder that we have a meeting booked for [date] at [time]. Looking forward to chatting with you then...
Social sales meeting invite
Hi [first name], [colleague] mentioned you were an expert in [what they do]. I read your article/heard your talk on [topic related to why you want...
Warm sales meeting invite
Hi [first name], I read a post about [topic], which reminded me of our conversation about [topic - ideally something that is a pain point]...
Zoom saved link
https://www.zoom.us/X